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Fresno Convention Center
Conference Center Rental Information

DIMENSIONS

• Grand Hall ............................82' x 160' (13,120 sq. ft.)
• Floor to Ceiling......................14'
• Salons A, B, C, or D..............40' x 82' (3,280 sq. ft.)

CAPACITY

• Grand Hall
  Banquet...............1,000
  Rounds of Ten........900
  Theatre...............1,200
• Salons
  Banquet...............240
  Rounds of Ten......210
  Theatre................300
• Exhibit Booths
  10' x 10'................72
  8' x 10'..................68
  8' x 8'....................90
  
  

MISCELLANEOUS INFORMATION

• Catering Kitchen
• 12' x 12' Truck Entry
• Portable Staging
• Track Lighting
• Muzak background sound
• Portable sound lecterns
• 30' x 30' hardwood parquet dance floor
• Adjacent to Centre Plaza Holiday Inn Hotel
  

PROMOTER CLEARANCE

• Before discussing availability, promoters new to the complex must complete and return a rental application, go to www.fresnoconventioncenter.com/venues/rentalapp.html for printable application. The Convention Center Management will notify the prospective Licensee in writing or by phone whether or not the application has been approved. After preliminary approval of the Rental Application, a financial statement may be required.
  
  

TENTATIVE RESERVATIONS

• After final approval of the Rental Application, the Center will tentatively reserve dates for a reasonable length of time. Should another client request a date tentatively held by you, you will be given 48 hours notice and must firm up the reservation with a deposit and a signed License Agreement.
• The signed contract and proper insurance must be submitted to the Convention Center at least forty-five (45) days prior to the event.
  
  

REHEARSALS

• Rehearsals are subject to the availability of the facility and subject to cancellation upon 24 hours notice. Rehearsal occupancy, however, is not to be construed as a rental of the facility and is merely regarded as a privilege. Rehearsals, technical rehearsals, or other occupancy must be scheduled and approved by the Convention Center Administration. Four hours of rehearsal time per performance is allowed at no charge. Each additional hour will be charged at the current hourly rate.
  

BUSINESS LICENSES

• A City of Fresno business license may be required if you, as the Licensee, are conducting business at the Fresno Convention Center. A City of Fresno business license may also be required of individual exhibitors for commercial or private events if merchandise is being sold. Please contact the Convention Center Administration Office for further details.
  
  

INSURANCE

• Each licensee shall obtain at their own expense, and keep in force during the period covered by the License Agreement, Public Liability and Property Damage Insurance. The liability under such insurance shall be not less than: $1,000,000 combined single limit for bodily injury/property damage; $1,000,000 aggregate products/completed operations; $2,000,000 liquor legal liability.
• In the policy or policies providing such insurance, the City of Fresno, its officers, agents, and employees must be named as additional insureds. The policy must contain a standard cross-liability endorsement and shall provide that the policy shall not be canceled prior to the termination of the License Agreement or until the Manager shall receive a 10-day written notice of such cancellation. Additionally, the certificate must include the specific dates of coverage and the following statement: "All operations and / or activities conducted on Convention Center facilities are summarily covered at all times during any period of occupancy."
• A copy of the Certificate of Insurance and a separate endorsement naming the City of Fresno, its officers, agents and employees as additional insureds must be delivered to the Manager before the agreement for the use of the facilities can be executed.
• Broadcasting (TV, Radio, video taping, etc.) is also subject to a permit fee and requires a certificate of insurance. These permits must be obtained IN ADVANCE from Convention Center Administration.
  
  

MOVE-IN ALLOWANCE

• Four hours before each event are allowed for move-in time at no charge. Guaranteed additional move-in time will be charged at full base rent in accordance with current rental rates. Adjustments may be made for events based upon the amount of space rented, the number of exhibits, and if decorator or electrical decorator services are required. Additional move-in time may also be allowed at no charge if it is determined by the Manager to be essential to the success of the event.
• Floor plans must be submitted to the Event Coordinator for approval at least two (2) weeks prior to the contracted move-in date.
• The Convention Center does not accept freight shipments prior to the contracted move-in date. When applicable, freight shipments should be consigned through the service contractor or shipping company.
• Vehicles are not allowed on the mallways or sidewalks. Load-ins and load-outs must occur from the dock / ramp area.
• Nailing, stapling, tacking, or gluing items to Convention Center walls or doors is prohibited. Convention Center approved tape, string, rope, etc. is allowed. Contact your Event Coordinator for further details.
• All props, banners, and decorations must be fire resistant. Candles must be pre-approved by the City of Fresno Fire Department. For additional information contact the City of Fresno Fire Prevention Bureau at (559) 498-1023.
• Banners, signs, decorations, etc., may only be hung in designated areas. Contact your Event Coordinator for further details.
• Licensee and/or service contractors are responsible for the removal of tape residue on the floor and tables. Stapling into Convention Center equipment is not allowed. The licensee will be charged for any damages or clean up that is required.
• Keys will be charged at $100.00 each if not returned.
  

EQUIPMENT & PERSONNEL

• All personnel or equipment requested by the Licensee or required by the Convention Center Administration will be provided at an additional charge to the extent of availability. Fees for personnel and equipment available from the Convention Center Administration upon request are subject to change without notice.
• The Convention Center has an exclusive contract with Contemporary Services Corporation to provide security and other event staff. These personnel will be billed separately from other Convention Center charges. A minimum of one security guard is required for all events. The total number to be determined by the Convention Center. Contact F.C.C. Event Coordinator for further information at (559) 621-4711 or go to www.fresnoconventioncenter.com/rentalform.html and use the form provided.
• The Convention Center has a limited supply of audio visual equipment available for rental. Contact F.C.C. Event Coordinator for further information at (559) 621-4711 or go to www.fresnoconventioncenter.com/rentalform.html and use the form provided.
  
  

TELEPHONE / UTILITIES SERVICE

• Telephone service is available through the Convention Center staff for both data and voice transmission with local and long-distance service. Phones must be provided by the Licensee.
• Water service will be provided upon request.
• Exhibitor electrical and phone service fees are due in ADVANCE of the show date or a late order rate will apply. Service may be denied if payment is not received prior to installation.
  
  

RESTORATION FEE

• All Licensees are assessed a Restoration Fee which goes into a designated fund for the restoration of the facilities. This fee is charged at $1.00 per attendee or $0.75 x 80% of the manifested capacity of the event.
  
  

MISCELLANEOUS SALES

• In order to sell novelties, printed matter, records, photographs, etc. at any event, a vendor must contact the in-house concessionaire, Volume Services, at (559) 233-2878. A permit may be required to sell any merchandise.
  
  

CONCESSIONS

• Permits are required for the use of outside services on the Fresno Convention Center premises including: catering, decorating, electrical decorating, and broadcasting. If you anticipate using any or all of these services for your event, please contact the Convention Center Administration Office to obtain the required permit.
• Volume Services of America (V.S.) is contracted to provide food and beverage service, therefore, outside food and beverage is not allowed into the facility. Food samples are only allowed to be given away and are subject to V.S.'s approval. Contact F.C.C. Event Coordinator for further information at (559) 621-4711 or go to www.fresnoconventioncenter.com/rentalform.html and use the form provided.
  
  

CATERING / ALCOHOL SERVICE

• Catering service may be provided by a caterer of the Licensee's choice, provided the caterer meets the Convention Center's requirements. Only those caterers with an approved license and insurance are allowed to serve food and beverage at the Convention Center. Caterers are responsible for contacting the Convention Center sixty (60) days prior to the event to obtain the necessary permits..
• Alcohol service for banquets or similar events may be provided by the Convention Center's in-house concessionaire or by a licensed liquor caterer of the Licensee's choice. Please contact the Convention Center Administration about catering requirements for alcohol.
  

TICKET SALES

• Ticket sales and advertising are not permitted to commence until the License Agreement has been executed. The required deposit(s) and evidence of adequate insurance must be received before the Manager will execute the License Agreement.
  
  

BOX OFFICE

• Location: 700 "M" Street, Fresno, CA 93721
• Telephone: (559)498-4000
• FAX: (559)498-4377
• Box office is on the Ticketmaster® System.
• Charges for Box Office services are available upon request
• Box Office deposits are required, please contact Convention Center Administration for current deposit amounts.
• Box Office Hours: Monday - Friday, 10:00 a.m. - 6:00 p.m.
• Advance & Time of Performance Ticket Sales Include:
  • Complete box office staffing
  • House scaling
  • Ticket printing
  • Bonded ticket reports & settlement
  • Agency telephone
  • All change furnished
  • Mail orders (excluding postage)
• Box Office opens 1 -1/2 hours before show time. Promoter pays for all additional box office time.
• All commercial shows must use the box office.
• The current Convention Center parking rate is $ 6.00 for single admission parking. $ 2.50 for Senior Citizens (65 and up).
• City ordinance does not allow overnight R.V. parking on the premises of the Convention Center. Information regarding nearby sites is available from your Event Coordinator.